• Lesa B
  • Other, Accounts Officers and Clerks, Office Manager
  • Last/current workplace: St Pius X School
  • 54 years old from New Plymouth, TK

Introduction

I would welcome work within the finance, educational or law sector. My skills are varied but there is a very strong emphasis on Office/Accounts Management, and I am a pretty good debt collector! My strength is exceptional customer service skills, the ability to work methodically and love being part of a team. I hardworking and dedicated at whatever I do. Ideally I would like to work during school hours (9am to 3pm) however would welcome full-time work if there was the optional to complete additional hours from home (as previously done with a past employer). I can start work immediately and have a great work/attendance record. Many thanks Lesa

Employment History

  • St Pius X School

    • Oct 2014 - Feb 2016
    I was employed as the School Administrator at St Pius X, this was a sole charge position. Our school started the year with 125 students and a staff of 16. In my role I provided the initial point of contact between our school and the wider community. My role undertook all administration for the school, which was as follows: Administration support • Providing administrative support to the Principal and teaching staff. • Full management of Assembly, including regular "housekeeping" • Running regular reports from Assembly • Printing, and enveloping school reports and printing all school award certificates • Ordering classroom, office and cleaning supplies. • Documenting BOT inward/outward correspondence. • Preparation of documents for the BOT meetings. Minute taking at BOT meetings. • Support to Home & School • Arranging transport to various events. • Preparing sports draws • Communicating sport draws via noticeboard/website Communication • Answering emails, phone calls, message taking and responding to general inquiries. • Ensuring all messages are relayed in a timely manner. • Following up unexplained absences by 9.20am and communicating with teachers. • Contacting parents in the case of student sickness/accident. • Communicating with BOT and Home and School members. • Liaising with a variety of outside organisations. • Preparation and distribution of the fortnightly school newsletter. • Updating the school website with current changes, including school newsletter, sport draws, photos, calendar of events. • Posting to Home and School Facebook as required. • Liaising with the Catholic Diocese regarding Attendance Dues • Providing reports, termly, to Health Service Providers • Communicating with parents regarding students first day, starter stationery packs, uniform, account set up, Diocese payment options and helping with any other query they may have. • Sounding board for parents! Enrolment • Liaising with parents regarding enrolment enquiries, and logging all enquiries. • Keeping up to date enrolment packs, including the school information booklet. • Processing and maintaining enrolments and pre-enrolment records in Assembly • Ensuring all students meet the school's enrolment criteria and that all documents are signed off by the various authorities i.e. Catholic Parish • Processing and maintaining records in ENROL. Confidential • Communicating with parents whose enrolment application has not been successful. • Adhering to ENROL and Catholic Diocese regulations • Updating current "Earlybird register" excel sheet, provided termly, to the New Entrant teacher and sending invites for our preschoolers to attend the Earlybird sessions. • Collating and forwarding student records where necessary. Finance • Regular invoicing to families school accounts e.g. fees for sport, camps, buses, stationery. • Printing and sending of monthly statements. • Following up account arrears and handling any account enquires. • Receipting all monies and documenting/processing accordingly. • Preparing coded schedules to Education Services for creditor payments. • Preparing monthly documentation for Education Services with details of payments and money receipted. • Communicating, as required, with Education Services regarding budget increases, unallocated money and journals. • Forward BOT meeting schedule to Education Services for payment. • Collate all relevant documents for the end of year audit. • Liaise with Auditors. • Ensuring all account timelines are adhered to. • Ensure that all resolutions have been presented to the BOT and documented. • Completion of Funding /Grant application, and forwarding final documents to these organisations where money has been given. • Communication changes to Asset Register, purchase/sales and deletions to Education Services. First Aid and Health & Safety • Administering of all student medicines. • Checking that all students "school kept" medicines are current (not expired) • Preparing medical alert notices and procedures for serious allergies and health conditions. Ensuring staff are aware of these students. • First point of contact for general first aid • Assisting students with sickness/toilet clean ups • Maintaining medical supplies for the sick bay and keeping accident register. • Arranging first aid training for staff • Maintaining first aid kits for off site visits and sporting events/teams. • Ensuring all visitors sign in/out • Monitoring the crossing signs. • Liaising with security and fire department for fire drills and alarm updates/issues. • Ensuring that all emergency procedures are documented and displayed in classrooms and lists/maps are up to date. Confidential
  • Cabro Group International Limited

    • Nov 2013 - Sep 2014
    One of the Directors from Knight Group Ltd purchased a company that at the time was based in Oamaru. Significant changes needed to be made to the administration and debt recovery processes and I was brought on board to manage and implement these, along with managing the move of the company to be based in New Plymouth. My role ~~~~~~ to encompass tasks as detailed under Knight Group with an additional focus on sales. I left this position to start at St Pius X as the school administrator.
  • Knight Group Limited

    • Jul 2006 - Nov 2013
    Employed by Knight Group Ltd, New Zealand's largest wholesaler of office furniture. Initially this was in a part-time capacity, to complete daily data input of orders. On commencement, due to internal changes, I was asked to undertake the weekly payroll; using ACE Payroll for between 35 and 40 staff members and my role rapidly grew to a full time position. I was in sole charge of the administration system, which had just become computerised. As the company expanded my role developed to encompass the below. In February 2013 the Company employed a Finance Manager and an exit plan was implemented so that I could make a transition to Cabro Group International Limited. • HR Coordinator/Accounts Manager • Reconciliation of all bank and credit card statements • Preparation of Daily Banking • Maintaining Petty Cash • Initiating set up of new customer accounts, including credit checks and registering with the Person Property Security Register • Management of Accounts Receivable, including debt recovery • Management of Accounts Payable, including bank authorisation • Monthly statement run • Placing stop credits and contacting customers as required • Issuing credits for overpricing or returned goods • Payroll on a weekly basis - including bank authorisation • Preparation of Employment Contracts • Electronic filing of monthly PAYE • General Ledger entries • Maintaining Asset file • Liaising with Company Accountant on a monthly basis and providing necessary information for preparation of monthly rolling balances. • Overseeing inputting of Creditor invoices and approving payments • Calculating Creditor rebates • Undertaking staff training • General Administration duties as required to cover for sickness or annual leave
  • Broadbase Egmont Limited

    • Oct 2002 - Apr 2006
    This was a full time position and the administration responsibilities were the same as when I was previously employed. There were changes to the financial responsibilities, as these were undertaken by one of the Directors, enabling my role to focus more on clients and as a Confidential support person for the other advisors within the Company. We ~~~~~~ to improve the administration systems and to streamline the Broadbase offices throughout New Zealand. I was still contracted to Barry Henderson, Barrister. I left this position in April 2006 for the birth of our son.
  • Abacus Group Ltd

    • Jun 2001 - Oct 2002
    This was a sole position and was created to undertake the underwriting of all new business written by 3 Directors and 7 Business Associates. Skills required for this position were accurate and efficient cataloguing of all business and meeting strict deadlines. The role also involved being contracted to an associate Accountant who worked under the Abacus banner. My function was to check all correspondence received from the IRD, including returns and Statement of Accounts. Both roles required vast amounts of contact with both clients and service providers and as it was a new role to the company, implementation of systems and procedures was essential to ensure the efficient running and ~~~~~~ growth in this division. I was approached and offered a position back with Broadbase, hence my departure from Abacus Group Ltd.
  • Irving Cave Donahue

    • Jan 1998 - Jan 1999
  • Jones & Sandford

    • Jan 1998 - Dec 1998
    Rainbow Ski Area 1997
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    Ernst & Young - Chartered Accountants

    • Jan 1995 - Dec 1996
    Position: 6 month contract to provide cover for the reception area whilst their employee was on Maternity Leave
  • DowElanco

    • Jan 1993 - Jan 1995
    Telephonist and providing relief for the Customer Service Division.
  • BUSINESS OWNERSHIP

    • Jan 1992 - Jan 1999
    • Jan 1990 - Jan 1992
  • TSB Bank Ltd

    • Jan 1984 - Jan 1993
    Position: Initially as a teller, moving to the telemarketing and Fast Loan division. I covered many roles during my 9 years with the bank.

Skills

  • General Office Duties
  • Microsoft Office
  • Insurance
  • Accounts Payable and Receivable
  • File Management
  • Payroll
  • Accounting
  • Office Management
  • MYOB
  • Other
  • Customer Service
  • Office Administration
  • Financial Planning
  • Debt Collector
  • First Aid

Personality Type

The Guardians

Extroverted
Introverted
Sensing
iNtuitive
Thinker
Feeler
Judger
Perceiver